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The UNT Department of Computer Science & Engineering and the UNT College of Engineering have a limited amount of funding opportunities available for travel to conferences, academic seminars, and other related academic purposes. Many of these opportunities listed on this page are exclusive to currently enrolled Graduate students.

For Undergraduate student and student organizational funding, you may find opportunities with the Raupe Travel Grant provided by the Division of Student Affairs.

Keep in Mind

You are responsible for finding alternate funding sources or pay for travel yourself for any portion that is not covered by the Department or College. Additionally, if you decide to split your anticipated funding between two or more trips, there is no guarantee that funding will still be available for secondary trips.

Funding Available 

  • Computer Science & Engineering (CSE) Travel Grant $500.00
  • College of Engineering (CENG) Travel Grant $750.00
  • Toulouse Graduate School (TGS) Travel Grant $500.00*

*In order to apply for the TGS Travel Grant, you must be awarded the CSE Travel Grant first.

Pre-Travel

Prior to applying for any travel grants, it’s important you understand and relay the expenses you will have to accrue for your trip. A few examples of those expenses include:

  • Price estimate for Air travel
  • Price estimate for hotel lodging 
  • Price of Conference registration
  • Conference agenda to attach to request (Travel Office policy)
  • Days and meals that you will be needing a daily allowance for. An example: 8/29- 8/31.

A Coupa expense will be needed. You must make the appropriate Senior Administrative Specialist a delegate in the system.

To do this, follow the steps below here:

  1. Log into Coupa at https://unt.coupahost.com/ .
  2. Once you log into the Coupa portal on the right-hand corner there will be a circle with your initials, select that and then you'll find "Settings."
  3. Select "Settings."
  4. Then you will find across the top a tab that says, "Delegates." Select the tab.
  5. On that page, you will find section called, "Delegate Expense Creation."
  6. Once there, you will be able to search for the Senior Administrative Specialist and select, "Save Delegates."

If you have any questions or concerns about this, please contact the appropriate Senior Administrative Specialist assisting with Purchasing for the Department.

Checklist

Here’s a few things you will need to request a travel grant:

  1. College of Engineering Travel Grant Request Form (pdf)
  2. Conference letter of Paper Acceptance
  3. Conference Agenda
  4. CSE Department Faculty Evaluation (pdf)
  5. Degree Plan

There is no guarantee of funding until all forms have been signed and verified.

Post-Travel

Please send all receipts from your trip to the appropriate Senior Administrative Specialist in order to ensure reimbursement with the travel grant awarded.

A report will be created on your behalf based on your approved travel.

Resources

UNT Travel: https://finance.untsystem.edu/travel/index.php

TGS Travel Grant: Graduate Student Travel Award | University of North Texas