Purchasing Guidelines

Purchasing is managed by the ME administrative staff as required by UNT Purchasing and Payment Services.

Please follow the instructions below to make a purchasing request for your senior design project.

Important, only one vendor per order is allowed. If your items are from multiple vendors, create a separate order for each vendor.

Log in to the CENG Purchasing System with your EUID and password, select "Mechanical Engineering" as department. You will need VPN to visit the site if you are off compus.

To see a list of preferred vendors, click "Vendor List" from the top menu.

To start a new order, click "New Order" on the menu. In the form, select your group from the dropdown menu. Fill in your advisor name and email. Double check the email to make sure it is correct, or your advisor will not be notified to pre-approve the order. Justification should include a brief description of usage with lab/class location. Type a few letters of the vendor name and choose from dropdown. Add attachment as needed for quote.

Next step is to add items. Click "Add Item" at bottom left and fill in the form for item #1. Item name needs to be brief (60 characters or less), details can be in the description box. Item # is helpful from the vendor (ASIN – Amazon example). Weblink is the URL of the product webpage. Add quantity needed, unit price dollar amount, and approximate delivery date if offered. Click "Add Item" again to continue with another item until all items from that vendor have been entered.

Click "Review" and check information for correctness, then click "Submit" at bottom right.

The information will be sent by email to your advisor for pre-approval, and will continue through the chain of approvals, and last for the department purchaser to place orders.